Updating FVC Website

The notes below give a brief explanation on how to make the most common updates to FVC website.

The complete manual with further details of options may be downloaded: Full CMS User Manual (pdf format) 639Kb

Getting an account:

• Full members of FVC may request an individual account setup by the webmaster
• Send an email request to web@fvc.org.uk
• Be sure to give sufficient contact info for the webmaster to verify your identity
• Include your suggestion for preferred Username and Password
• Note Passwords cannot be changed later by users themselves and should never be shared
  

How to Login to CMS:

• From any page on http://www.fvc.org.uk/
• Click 'Login' found on right hand side of top orange bar
• Type Username & Password
• Press 'Login' button

• Add Calendar event (for Fixtures, Training Dates, and Socials)
• Add News article (to highlight any information that will age relatively quickly)
• Update text content on an existing page (for more static type of information)
• Mailout a Newsletter
• Upload image files and add to Gallery
• Add a completely new page

• Select 'Calendar' on top navigation bar
• Click on the specific date you wish to make the entry for
• Fill out the form fields presented
• Hint: note the venue and, if applicable, the contact in the description
• Press 'Add calendar event button'
• Return to Calendar to check your entry
• Your entry will be immediately accessible from 'Dates' page on the website (remember to shift-Reload if you had the page open).
  

• Select 'News' on top navigation bar
• Select 'Add News Article' from sub menu
• Complete fields presented -- pay particular attention to choosing a meaningful expiry date
• Note: You may select a future News Date -- this is useful to boost an item to top of list and/or enphasise the date of an upcoming event
• Press 'Add News'
• Your entry will immediately be visible in the 'Latest FVC News' box on the website (remember to shift-Reload if you had the page open).

Update text content on an existing page

• Select 'Content Manager' on the top navigation bar
• Select the page to be updated by clicking on the graphic within the 'Website Content' box
• Press 'WYSIWYG selected' button
• Note: WYSIWYG means 'what you see is what you get' c.f. 'Edit selected' button allows more complex HTML coding
• Make your updates
• Press 'Update and publish'
• Your changes will immediately be visible on the website (remember to shift-Reload if you had the page open).

Mailout a Newsletter

• Select 'News' on top navigation bar
• If desired: Select 'Newsletter Subscribers' to review the recipient list
• Select 'Newsletter Mailout' from the submenu
• Leave message format as TEXT
• Put your own email address in the From:
• Type in a Subject
• Type or paste your message in the Message box
• Note: recent News Article entries are NOT automatically included with the mails; If you wish to bring attention to all current FVC News entries, include in your message the link: http://www.fvc.org.uk/default.asp?contentID=598
• Note: If you use the Send Test option, the tags, eg [firstName] are NOT resolved as they will be with the Perform Mailout
• Press 'Perfom Mailout'
• The message will be sent to all Newsletter subscribers within a few minutes.

Upload image files and add to Gallery

• Select 'Content Manager' on the top navigation bar
• Step 1: Upload image(s):
  
• Select 'File Manager' on the submenu
• Click on 'Launch file manager'
• Click on the folder icon labelled 'gallery'
• Check you have '/img/gallery/' showing directly below 'Information' on the top right
• Click on 'Upload file'
• Press 'Browse'
• Select the image file on your PC
• Press 'Upload file'
• If desired, click on pencil icon to rename the file
• Press 'Close window'
• Step 2: Update Gallery page
  
• Click on 'Content' submenu (of 'Content Manager')
• Expand 'About Us' to see icon for Gallery page
• Click on icon for Gallery page
• Press 'WYSIWYG selected'
• Scroll to bottom of the table
• Place cursor in bottom left cell
• Perform 'insert row after' once for every pair of images you will add, plus 2
  
• 'insert row after' is the 5th icon on the last row of control icons
• table is setup for images to dispaly in pairs
• the extra 2 rows are for your title and a goap to the next set
• Leave a one-row gap from previous pics and enter a title set of pics
• note: leave the cell to the right of your title empty
  
• Position your cursor in an empty cell below your title and press the 'Insert/edit image' icon
• 'Insert/edit image' icon is a mini picture of a tree
• Press 'select image..'
• Click on folder icon labelled 'gallery'
• Click on your image file
• Press 'Select file'
• Press 'Insert'
• Your changes will immediately be visible on the website (remember to shift-Reload if you had the page open).

Add a completely new page

• Select 'Content Manager' on the top navigation bar
• Select 'Add content' on submenu
• Fill in: Page Name and Page Heading (usually the same)
• Select Template:
• Standard Template has the 'Latest FVC New' box on the right
• No News Template allows more space for wide tables, etc
• more templates may be devised/made available in due course
• If the new page is to be shown in the lefthand navigation menu:
• Scroll down to 'Content Location'
• select folder icon under which page will show in menu hierarchy
• note: you may adjust the order pages appear later using the 'order menu item'in content manager
• Otherwise (ie if page is not to appear in menu):
  
• Scroll to 'Visibility'
• untick 'Linked from menu' if the page is NOT to be listed in lefthand navigation menu
• Scroll back to 'Content:'
• Click on 'WYSIWYG HTML Editor'
• Press 'Okay' to save changes made on Content Details form
• Type or Paste your new content into the editor pop-up
• Press 'Update and publish' when done
• note you can update the page without publishing if you want someone else to review your page before it goes live
• Your page will immediately be accessible on the website (remember to shift-Reload).
• note: if you didn't add your page to the menu, you can use 'sitemap' to locate it